10 Lesser known facts about Educational ERP

Education ERP software, as a definition, is a web-based ERP software solution to automate, manage, and streamline the processes at an educational institution. It helps all the stakeholders like the students, the teachers, the parents, the employers, and the school administrative staff to use the data efficiently so as to be able to make intelligent and well-informed decisions.

But besides this generic definition, there are some other lesser-known facts as well, that tends to be missed by the stakeholders. It is not just about digitizing an educational institution.

10 Lesser known facts about Educational ERP are:

1. Brings in transparency – By using educational ERP, multiple departments and functions get connected. This eases the flow of data and information from one department/function to another. Thus bringing in the transparency.

2. Addresses Systemic Lethargy – With the data and information available on a click of a button, it is easy to analyze which are the weak and slow links in the whole chain. Educational ERP makes it possible to analyze the bottle-necks in the system, thus paving a way to remove the systemic lethargy.

3. Facilitates Decision Making – Now that the institution is using an Educational ERP, the authorities have the data and information on their finger-tips. Whether it is about performance of a student or feedback of a teacher, whether it is the curriculum or the environment, whatever be the reason for any dissatisfaction or under-performance or even a prodigy in the making, the system tells them all. This facilitates decision making by the authorities towards various aspects of the functioning of the institution.

4. Prioritize Actions – Depending on the data and information available from various departments and functions, it is possible for the management and authorities to decide what should be their priority. Using the ERP, they are able to dig deeper into each function and department, analyze details, and decide which area/task they need to focus on.

5. Drives Productivity and Growth – Educational ERP gives an individual as well as the institution a complete tracking of their actions and performance. Analyzing the various data points and the graphs, a growth path, and productivity can be planned and measured as well. This can work for an individual – a student or a teacher, besides working for the institution as a whole.

6. Eradicates Redundancy – With the data flowing seamlessly across departments and functions, there is no need for maintaining copies of the information and storing records at the local level. Thus redundancy, data duplicacy, data errors reduce. Stakeholders can pull out the latest data as and when needed.

7. Fosters Communication eliminates miscommunication – Now, everything is coming through the system. There are records and logs of all actions, communications, and decisions. The data and information is available to the authorized personnel directly through the system They are not dependent on other personnel for the data. This reduces miscommunication and ensures everyone is always up-to-date with the latest happening in the institution

8. Transforms Culture – Improves stakeholder morale – Things being transparent, communication being stronger and faster, exchange of data on with a few clicks, being always up-to-date with the institution’s happenings, overall improves the culture of the institution. Stakeholders feel empowered and responsible. This further improves their morale and performance. Since now, it is going to be counted and it has an impact on the overall performance of the institution.

9. Lays the foundation for long term analysis, forecast – Data collected over 3-5 years across departments and functions would help the institution in doing analysis, which can be further used for predictive modeling and forecasting. The analysis and prediction could range from students’ performance to their employability.

10. Strengthens bonds and connections – The stakeholders can see their feedback, their actions, and performances being taken into the system. They can see actions being taken by the management based on inputs given by the stakeholders – be it students, teachers, parents, or employers. There is transparency across the system which makes the stakeholders valued. This improves the stakeholders’ bond with the institution.

So, implementing an Educational ERP in an educational institution is not just an automation process. It is a process towards making a much more transparent, productive, efficient, well connected, and a much-loved institution.